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Wearers
Wearer Letters
Historion provides for the creation of customised Microsoft Word based letters and reports. In Australia the Government of New South Wales Environment Protection Authority (EPA) requires, through its instrument the Radiation Control and Regulation Act 2013 (Under clauses 29 and 30) that;
When an employee leaves their place of employment, the employer must provide
the following:
A copy of their radiation exposure records. This must include all annual dose records and any subsequent periodic reports received after the employee has ceased employment. It may be necessary to send these to the current address of the former employee.
An additional copy of the radiation exposure records must be provided to the new employer if requested by the employee. These records are required to be given to a new employer so that an assessment can be made of possible future doses that can be received to keep an employee under their annual limit.
An employer must ensure the following warning is included on copies of radiation exposure records provided to an employee. (Records must include the requirements listed above).
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These records should be kept safely and permanently and
be given to any future employer employing you as a radiation worker.
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An employer who is required to keep records of personal radiation exposure must ensure that an employee's records are available for them to see at a convenient time during normal working hours.
NSW EPA Radiation Control and Regulation Act 2013 on Radiation Exposure Records
The presence of legislation or recommendations within Australia for employers to pass on Records of Radiation Exposure has led to the creation and use of an Exit Letter in some jurisdictions in Australia.
Historion provides three convenient features for the passing on of Records of Radiation Exposure. Hyperlinks to examples describing each using a fictional company and fictional Wearer are provided;
1.A default Exit Letter Template which is easy to customise with local logos and corporate style
2.A comprehensive Radiation Exposure Report with ICRP103 recommended average checks
3.A Wearer Radiation Doses listing which includes yearly totals across each energy type
This section of the User Manual describes Letter Generation. Template Authoring is covered separately under Templates in the System Administration section.
Generating Letters
The Historion Support team assists all new customers with establishing locally customised editions of the two main Letter Templates; the employee Exit Letter and the detailed Radiation Exposure Report. Letter generation is very easy once letter templates are setup, as shown in the following three step process;
1.Select the required Wearer Record then click the Letter icon in the lower right corner of the tab Wearer Details tab for the applicable Wearer.
2.Select the required letter template from the drop down (descriptions are provided in the description box as each template is selected) in the Letter Selection dialogue shown (below).
3.Click the Letter icon in the Letter Selection dialogue to generate the Letter then save it.
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.png) The new letter is not saved after generation as a new Microsoft Word document. The new letter must be manually saved by the User in Microsoft Word if it is to be kept.
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